Terms & Conditions in short

  • By ordering any of our products and/ or services, you agree to be bound by these terms & conditions.
  • By placing an order at Slaton Workshops, you warrant that you are at least 18 years old or have parents' permission to buy from us.
  • All personal information you provide us with or that we obtain will be handled by ARS Media, LLC as responsible for the personal information.
  • Events outside Slaton Workshop's control shall be considered force majeure.
  • The price applicable is that set at the date on which you place your order.
  • Shipping costs and payment fees are recognized before confirming the purchase.
  • Card information is transmitted over secure SSL encryption and is not stored.
  • Please note that local charges may occur.
  • Slaton reserves the right to amend any information without prior notice.


Terms & Conditions

DEPOSITS

Deposits made by clients are partial payments made toward the total cost of a workshop to hold the client's spot. If a deposit is made in error for any reason, a client can make a refund request (in writing) within 3 (three) days of making deposit payment, and ARS Media, LLC will refund the full deposit amount. If the deposit payment is made within the 60 day period leading up to the specific workshop for which it is being made, the deposit is hereby forfeited by the client. The client's remaining balance is still due to hold a spot on the trip, however, if notified in writing, the client can forfeit his/ her spot and financial obligation. Any deposit made, and  disputed for a refund outside of the 3 (three) day period listed above is hereby forfeited by the client, and subject to the discretion of the ARS Media, LLC agents. The space on the workshop will be held for the client, unless otherwise indicated by the client. If another spot on the trip is successfully sold to replace the client's forfeited spot(s), ARS Media, LLC may provide a full refund to the client. All other refund situations are subject to the discretion of ARS Media, LLC and its agents.

PAYMENT POLICIES & EXPENSES

The following payment schedule is set to retain the photography workshop/ tour for the service coverage specified above which includes applicable sales taxes. The paid retainer reserves space for the Client. The remaining balance is due 60 days before the first day of the workshop. Reimbursement of (only if applicable) air fare, hotel and transfer expenses incurred by Slaton and their associates in performing the photographic duties expressed herein will be billed after the session.

Due to the nature of reserving a date, the Client is asking for Slaton to turn aside any future inquiries for the contracted date. Because of this, the retainer and fees are nonrefundable.  Non-payment of any fees and/or reimbursements as described above releases Slaton from any and all obligations defined in this agreement.

LOCAL TAXES

Please note that local charges (sales tax, customs duty) may occur, depending on your region and local customs duties. These charges are at the customers own expense.

WORKSHOP POLICIES

1. Equipment. The Client is responsible for providing all of the equipment necessary to complete the workshop unless agreed upon otherwise.

2. Confidentiality.  The Client understands that all documents that are given to her/him are the exclusive property of the Instructor and are privileged and confidential information. They may not be copied or sold.

3. Non-Compete.  Client shall not compete as a photography mentor or workshop instructor within six months of the completion date of this workshop.  This includes on-line and in-person competition.

4. Schedule.  Schedule is subject to change by Instructor.

5. If a booking made less than six weeks prior to the departure date, the full cost of the workshop is payable at the time of booking. 

6. We reserve the right to change any of the prices, service or other particulars of a workshop before we enter into a contact with you. If there is a change we will notify you before we enter into such a contract.

7. The type of workshops we offer requires flexibility and you must allow for alternatives. For this reason the outline itinerary and the workshop description must be taken as an indication of what may take place on the workshop, and not as a contractual obligation on the part of Slaton.

8. Slaton does not accept liability for any loss or additional expense caused by the delay or interruption to travel services through weather conditions, civil disturbance, industrial action, strikes, wars, floods or sickness. Such losses or additional expenses are the responsibility of the passenger.

9. The client must communicate any perceived failure in the performance of this contract on the spot to the tour leader thus giving the tour leader the opportunity to achieve a satisfactory solution. Should this not be possible, you should make your complaint known to us in writing within 28 days of the completion of the workshop.

10. It is a term of the contract between Student and Slaton that Student will obtain the appropriate travel insurance cover before you set out on the workshop (whether abroad or in this country). The insurance must cover the loss, expenses and damages arising from, including but not limited to, the cancellation of the workshop (whether whole or in part), personal accident and injury, medical and repatriation costs (for overseas workshops), loss of baggage and personal money, and belongings and flight cancellations and delays.

11. By attending a workshop, the Student gives permission for images to be taken of themselves to be used to promote Slaton workshops or to be for any media for any purpose (except pornographic, defamatory, libelous or otherwise unlawful) which may include, among others, advertising, promotion, marketing and packaging for any product or service.

POSTPONEMENT

If the Student should need to cancel or postpone the workshop for any reason, the Student is to provide Slaton with a written release of the current contracted date, which will null and void this written contract. All monies paid can be transfer to a new date or workshop/ tour per a newly written and signed contract if that date is available for Slaton. The new date must be within six months of the original date or the new contract will be subject to Slaton's current rates. If the new date is unavailable with Slaton the retainer and remaining balance will not be refunded.  Any cancellation by the Student must be made in writing. The date on which the letter is received by us, will determine the cancellation charges that are applicable. These charges are expressed as a percentage of the total workshop price and are as follows: More than 60 days before departure: Loss of deposit; 60-40 days before departure 70%; 40-29 days before departure 85%, 28 days or less before departure 100%.

FAILURE TO PERFORM

If Slaton cannot perform this agreement due to fire, casualty, act of God, illness, or any other cause beyond the control of the Slaton, then Slaton shall return all monies paid, including the retainer, and shall have no further liability with respect to this contract. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or memory card malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Slaton. In the event that Slaton fails to perform for any other reason, Slaton shall not be liable for any amount in excess of the value of the Student’s collection.  Monies spent on travel by the Student are not Slaton's responsibility.  Though Slaton will always try to accommodate the Student to the best of his ability.

Slaton reserves the right to cancel any workshop. Should an alteration or cancellation become necessary, you will have the choice of accepting the change, taking an alternative workshop (and where this is of a lower price we will refund the difference), or withdrawing from the contract and accepting a refund of all monies paid to Slaton. Under booking is the situation in which the minimum number of bookings required to run a tour is not met, and if we have to cancel a tour because of this we will not do so less than 30 days prior to departure. Force majeure is unusual and unforeseeable circumstances beyond our control such as war or the threat of war, riots, terrorist activity, civil strife, industrial disputes, natural or nuclear disaster, fire, flood or adverse weather.

LIABILITY INSURANCE

Slaton maintains business liability insurance with The Hartford Insurance to protect the Student from claims by the property owner for accidental damage Slaton and their staff may cause. Certification of insurance is available upon request.

LIMITS OF LIABILITY

Slaton requires all workshop participants to complete and sign a liability waiver form with the agreement and will also be included in the Welcome Packet. Slaton and our instructors are not liable for injury, accident or theft resulting from participation in our workshop program. It is the participant's responsibility to obtain information about any risks involved. Participant signature on this agreement and Liability Waiver at the time of registration verifies release of liability of Slaton and any contractors. Any questions about workshop content, requirements or risks may be directed to our office, prior to the time of registration.

I am aware that the courses and activities of the Slaton Workshop in which I am participating present certain risks including, but not limited to, bodily injury, death, illness, loss or damage to personal property, and other safety-related dangers. I further understand that these outdoor courses present inherent risks of personal injury or sickness, such as falling, falling rocks, getting lost, traveling in rough terrain, possible creek crossings, stock animals including horses and cattle, forces of nature such as lightning strikes, absence of prompt medical attention, if needed, inadequately marked trails, camp injuries, giardia and infectious or stomach aliments, impure water, and travel by automobile or other conveyance.

The Student agrees that he/ she understands these risks, recognize that these dangers cannot be eliminated, and acknowledge other dangers not mentioned may also exist.  The Student agrees that he/ she understands the physical requirements of participation in these activities and affirm that he/ she meet these requirements, and that their physical and mental health is good, and that he/ she is not under a doctor’s care for any condition that might endanger other participants or themselves.  The Student agrees that he/ she understands that instructors may not posses the required training or equipment to handle incidents that may occur.  In case of injury, accident, illness, or the Students inability to complete these activities, the Student agrees that he/ she will bear the full cost of any additional transportation or evacuation procedures performed by Slaton Workshops or others.

The Student certifies that he/ she is voluntarily participating in these activities and assume all risks, consequences, and potential liability for this participation.  The Student releases Slaton, any landowner, employee of the landowner in which we hold the workshop, the US Forest Service, National Parks system, and other land managers where these activities occur from any and all liability claims, causes of action, debts, and demands that may arise as a result of their participation in these activities.  This document shall also serve as a release and assumption of risk for their heirs, personal representatives, executors, administrators, and members of their family. 

Slaton reserves the right to cancel or change activities without prior notice, and reserves the right to cancel the registration of any participant it determines fails to meet the requirements of these activities. The Student consents to any photographs/ video clips in which they appear taken during their participation in a Slaton Workshop activity may be used without compensation to the Student for the purposes of publicity or advertising in catalogs, flyers, etc.

ADDITIONS AND SUBTRACTIONS

Slaton and the Student agree that the Student shall have the option of making additions or subtractions to their collection of ordered products and services, which may change the total balance. Slaton and Student agree that any additions or subtractions to the services are best made as soon as known to give Slaton the best opportunity to meet the Student's needs based on availability.

MISCELLANEOUS

This contract incorporates the entire understanding of both parties. Any modifications to this agreement must be in writing and signed by both parties. This agreement shall be governed by the laws of the State of Texas.

The Student has carefully read, clearly understood and accepted the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon the Student, their heirs, assigns, personal representative and estate and for all members of their family, including minor children.